We the members of the William and Mary chapter of Project: Clearwater do hereby submit this Constitution to guide The Project’s activities as an organization and lay the framework for future generations of William and Mary students to carry on The Project’s vision.
ARTICLE I. NOTE
This Organization will be known as Project: Clearwater.
ARTICLE II. PURPOSE
This organization was formed with the goal of informing the students of William & Mary about the clean water crisis affecting people around the world. In addition, we are dedicated to raising money for international organizations which focus on educating impoverished people about the dangers of unclean water and establishing purification systems, rather than providing temporary solutions to their lack of clean water. In addition, we are committed to the rehabilitation and preservation of the world's existing water supply.
ARTICLE III. MEMBERSHIP
Membership within Project: Clearwater is not determined or restricted based on race, gender, sexuality, belief system, appearance, political affiliation, nationality, disability, or any other factor not outlines in the eligibility section of this Constitution.
I. Member Eligibility
A. Members must attend meetings on a regular basis
B. Members must attend and participate in a reasonable number of the organization's events, although participation in all events is strongly encouraged unless said activities conflict with school, volunteer work, or gainful employment.
C. Membership is open to anyone in the William & Mary community with a sincere interest in The Project's cause.
D.Members must pay dues, which consist of $5 for one semester, $10 for the academic year.
II. Voting Eligibility
A. In order to participate in elections, members must have attended at least one meeting prior to the meeting in which the election is held.
B. If a member wishes to participate in elections, the Treasurer of the organization must have a record of that member having paid his or her dues for the semester.
ARTICLE IV. OFFICERS
The officers of the organization are its backbone and are therefore held to more stringent requirements than general members.
I. General Requirements
1. Officers are expected to attend all of the meetings of the Executive Board of the organization as well as the general meetings. That being said, officers are allowed three unexcused absences from Executive meetings and five unexcused absences from general meetings without repercussions.
a. Excused absences are left to the discretion of the President of the chapter, but classes, jobs, and volunteer commitments are examples of reasonable excuses for missing meetings.
1. All officers are required to read the Constitution and sign his or her name in its final Article to indicate that he or she agrees to the terms outlined herein.
II. Officer Positions
1. The President of the organization is responsible for managing the general running of the group. He or she is in charge of recruitment of new members and facilitating group activities. Specific duties include:
a. The opening, closing, and running of meetings
b. Communication with the Administration of William & Mary, including the booking of meeting times and rooms for meetings
c. Contacting outside organizations to establish relationships, which are used to further The Project's cause.
d. Moderating discussions and holding elections
B. Vice President
1. The Vice President is in place to serve as a resource for both the chapter and the President to utilize in order to keep the organization running smoothly. Specific duties include:
a. Assisting the president
b. Educating the members of the organization in issues surrounding and relating to the clean water crisis
c. Performing the duties of the President in the President's absence.
C. Social Chair
1. The Social Chair is responsible for the planning and executing of Project: Clearwater's events. Specific duties include:
a. The planning of events
b. The recruitment and management of volunteers to run the organizations events
c. The running of all events
d. Managing the set-up, and clean-up of all events
e. Working with the President to contact campus organizations in order to secure co-sponsorship for events
D. Public Relations (PR) Chair
1. The PR Chair is in charge of educating the general public as well as promoting the organization and the organization’s activities on campus. Specific duties include:
a. The planning of events
b. Maintaining the organization’s Facebook page, Twitter account, and website
c. Working with the Social Chair to promoter all events run and sponsored by the organization
1. The treasurer is the chief financial officer of the organization and is therefore responsible for the management of the organization’s finances. Specific duties include:
a. The opening, transfer, and closing of all chapter accounts
b. The collection of dues
c. Maintaining the separation of the account used for the running of the organization, and the account used for donations to aid organizations
d. Generally keeping track of all money that passes through the hands of the chapter
1. The Secretary is responsible for keeping the records of the organization, as well as the communication between the officers and the general members. Specific duties include:
a. The announcement of general meetings at least six hours before the scheduled time of the meetings
b. The taking of minutes at both Executive and general meetings, as well as e-mailing those documents to officers after Exec meetings and all members after general meetings.
c. Maintaining the organization’s listserv and e-mail account and documenting of the activities of both.
d. Keeping track of the organization's documents.
1. The Historian is charged with the maintenance of the organization’s image to future generations of William & Mary students. Specific duties include:
a. Taking pictures at events
b. Maintaining records of club activities
c. Working with the William & Mary student activities archive in order to maintain the organization’s records
1. Officers may request the use of assistants in order to fulfill their duties, and the request must be approved by a majority vote of the Executive Board. If approved, all assistants must be elected by the same methods as officers and are required to meet the same general requirements as their office’s chair, including signing this document.
ARTICLE V. ELECTIONS
Officer elections will be held in March of every year. After elections, all officers will be required to read and sign the Constitution, at which time, updated copies will be sent to the Student Activities Office, the Swem Archives, and kept by the Secretary on file.
I. Candidate Eligibility
A. To run for an office, a candidate must
1. Be a member in good standing, meaning he or she has attended a significant number of meeting and events and has paid his or her dues for the semester.
2. Have enough time to devote to the organization in order to fulfill the duties required by his or her desired office.
A. Elections will be run by the following process
1. Nominations for each office will be taken by the president
a. Nominations must be taken from the floor
b. The nomination process must be closed and seconded in order for the chapter to move on to the voting process
2. Each office will be voted upon individually
a. A candidate must gain a majority of the votes to be elected
b. Nominated parties will be allowed to vote
c. All votes will be tabulated by the chapter President, unless the President is running for an office, in which case the Vice President will take the votes.
d. Only voting members' votes will be counted
III. Impeachment of Officers
A. Officers who do not meet the requirements of their offices are subject to removal by the following process
1. Written requests for removal must be collected from at least three voting members and submitted to the President
2. The officer in question must be informed of the instigation of the removal process in writing and appear at the general meeting immediately following said notification
3. The officer will be given a chance to explain to the members why he or she was unable to fulfill the requirements demanded by his or her position.
4. The chapter will then vote whether or not to remove the officer in question from office
a. A 2/3 majority is required for the removal of any officer.
5. If an officer is removed, elections for a replacement will be held at the next general meeting
ARTICLE VI. COMMITTEES
Any member has the right to form a committee at any time in order to complete a specific project.
I. Committees may be formed by the following process:
A. In order to create a committee a member must appear at an Executive meeting and give a report to the organization’s officers.
B. The officers will then vote on whether or not to approve the committee’s formation
1. If the proposal is not approved, the member may correct the issues raised by the officers and reapply at any time
C. If the proposal is approved, the member must then explain the committee to the members of the organization at the following general meeting and can then take volunteers for membership.
ARTICLE VII. MEETINGS
Meetings will be run by the President of the organization. Although meeting procedures are subject to change, a general outline for a typical meeting is as follows:
I. Opening and attendance
II. Announcements from the President
A. Old business
B. New business
III. Educational information from the Vice President
IV. Announcements from Officers
V. Any announcements from members
VI. Closing of meeting and any reminders
ARTICLE VIII. DUES
Dues will be collected by the Treasurer at the beginning of every semester or when a member joins, if he or she joins mid-semester. Dues will, again, consist of $5 for a semester, or $10 for the academic year.
ARTICLE IX. AMMENDMENTS
Amendments to this Constitution may be ratified by the following process:
I. A draft of the amendment must be written prior to bringing it up before the chapter.
II. The Draft must then be brought before the chapter and discussed, but a vote will not be taken until the next general or executive board meeting.
III. If changes are necessary, they must be corrected before the next general meeting.
IV. The amendment can then be added through a 2/3 majority vote by officers or the general members.
ARTICLE X. RATIFICATION
This Constitution was ratified by a 2/3 majority vote in a general meeting on the day of April 13th, 2010.