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Funding Guidelines
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Before applying online for OGSR/GSA Conference Funding, please take a moment to review the general eligibility requirements: 

Conference Funding may only be awarded to Arts and Sciences graduate students attending or presenting at a research conference. 

Students attending International Conferences (i.e.: anywhere outside the 50 U.S. States and D.C.) will need to complete the International Travel Waiver form as well as purchase the required CISI Travel/Medical Insurance prior to your departure. Coverage is provided at a flat rate of $170 per semester, or $65 for the summer.  Both the waiver form and a copy of theCISI insurance form must be submitted to your Department/Program prior to your departure. Information concerning the required CISI Comprehensive Medical and Evacuation Insurance can be found on the web. The CISI Insurance is coordinated through the Reves Center. 

Individuals can receive one award per calendar year (January-December).  However, you can apply again if you do not receive funding. 

Award recipients of Fall grants (only) who wish to receive consideration for full funding ($400 invited presenter or $350 accepted presenter) are required to submit an abstract for the Graduate Research Symposium (March 2018). If you wish to receive the $200 award to attend a conference, regardless of whether you are presenting, you are not required to submit an abstract for the GRS.

 

Students graduating must complete their travel BEFORE their actual graduation date.

 

Travel Awards will be applied direclty to your student account and will be eligible to be refunded back to you via direct deposit or check http://www.wm.edu/offices/financialoperations/sa/refunds/.  Individuals can receive one award per calendar year (January-December).  However, you can apply again if you do not receive funding.

Award recipients of Fall grants (only) who wish to receive consideration for full funding ($400 invited presenter or $350 accepted presenter) are required to submit an abstract for the Graduate Research Symposium (March 2018). If you wish to receive the $200 award to attend a conference, regardless of whether you are presenting, you are not required to submit an abstract for the GRS.

Federal regulation mandates that payments made to a Non-Resident Alien be analyzed for tax compliance. This process can take up to an additional 30 days for the award to be eligible for a refund. Please note that if an NRA is found to have a tax liaiblity, that tax amount is deducted from the award total and the student will receive the remaining amount of the award.  Non-Resident Alien students will be contacted direclty by email from Payroll concerning the Foreign National Information System (FNIS) and how they should proceed.  If you do not receive an email at least one week after your award notificaiton, please contact the Payroll Office directly at 757-221-2848.   

Your graduate program administrator can guide you through Commonwealth and institutional regulations if you have questions.  You will be required to keep original receipts for all expenses for one year for auditing purposes but are not required to submit them to OGSR.  

If you are eligible for any additional reimbursements from your department for this travel, you must work directly with your graduate program administrator.  Your Department will need copies of your receipts if you’re eligible for additional reimbursements.