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Constitution

American Indian Student Association at the College of William and Mary

Ratified on: November 7th, 2014

Preamble:

            We the members of the American Indian Student Association at the College of William and Mary, subscribing to the regulations and policies of the College of William and Mary, establish this Constitution to govern the matters within our organization.

 

Article I: Organization Title

Section 1. The organization shall be known as the American Indian Student Association of the College of William and Mary, or AISA. For promotional purposes the organization may be referred to as Native! @ William and Mary.

 

Article II: Purpose

Section 1.  The purpose of this organization is to:

a)      Increase awareness of Native American history and past/present culture within the student body as well as the local community. The organization will create opportunities for students/faculty/community members to participate in Native American traditions.

b)      Provide a gathering place for Native American and non-Native American students to share and learn about Native American tribes, customs, and traditions as well as increase awareness of current Native American political, economic, social issues.

c)      Form healthy relationships with local Native American communities through preforming community service and pursuing opportunities to learn about their respective cultures.

 

Article III: Membership

Section 1. AISA membership is open to all students, faculty and staff of the College of William and Mary. In the event that dues are collected, membership will only be made formal if dues are paid to the organization. An active member is defined as someone who has paid his/her dues, and as such will be able to sit on committees, vote in elections, receive financial aid for ASIA-related travel expenses, and take advantage of other benefits decided by the executive officers.

Section 2. Membership may be revoked if an individual’s behavior contradicts the mission of AISA. Three-fourths of the executive positions must vote in favor of revoking membership.

Section 3. Membership in this organization shall be open to all on a non-discriminatory basis with regard to race, religion, creed, national origin, gender, or political belief.

 

Article IV. Executive Positions

Section 1. The executive board of AISA shall be composed of a President, Vice-President, Secretary, and Treasurer of AISA.

a)      The President is the chief executive officer of the association, responsible for the following: calling and presiding over meetings, events, and functions, acting as AISA’s liaison to faculty and administration of the College, representing AISA throughout the community, and creating relationships with local tribes and other relevant organizations.

b)      The Vice President is second in command and is responsible for overseeing the organization’s outreach objectives. Additionally the Vice President has the authority to create committees and sub-committees deemed necessary by AISA.

c)      The Secretary is responsible for all record-keeping of the association. This includes but is not limited to: recording meeting minutes, e-mailing meeting minutes and summaries to members, maintaining an up-to-date file of members’ contact information, consolidating AISA media (pictures, video, audio, etc.), and maintaining an active web presence for AISA on social media sites such as Facebook and Twitter. The Secretary should work with the Office of Student Activities to reserve a room for the entire academic semester.

d)     The Treasurer is responsible for keeping current, accurate financial records and collecting dues and fees. Additionally the Treasurer must prepare and submit the budget annually.

e)      Committee Chairs, appointed by the executive board, are responsible for appointing members to their committee, presiding over committee meetings, and reporting committee work to the executive board.

Section 2.

a)      The ranking of the executive positions will be as follows: President, Vice-President, Secretary, and Treasurer.

b)      Executive officers should accept their position with the intention of carrying out their duties for the entire calendar year.

c)      There must be at least one officer able to preside over association matters during the inter-semester months (June-August and December). In the event that no officer is able to preside over these matters, the current President may appoint an interim officer to complete this task.

Section 3. Officer Removal

a)      If at any time a member of AISA feels that either an executive officer or chairperson is not fulfilling his or her duties or causing harm to the association, they may initiate officer removal proceedings. The accuser must submit, in writing, an AISA Impeachment Request for the executive board to review. The executive board will interview the officer in question and allow a two week period to address concerns. If no improvements are made, the officer removal proceedings shall continue.

b)      The highest-ranking officer, excluding the one being investigated, will preside over the impeachment proceedings and trial. All officers are responsible for conducting a thorough investigation of the charges.

c)      Officer removal will be decided after trial by only the present, active members of the organization. After hearing the evidence against the accused and his or her defense, they will submit a paper ballot either against or in favor of impeachment.

d)     An officer can only be impeached by three-fourths vote of members present at the date of the trial. Quorum must be reached and voting must be done in person.

 

Article V. Elections

Section 1.

a)      Elections of executive positions will be held once a year during the last four weeks of the fall semester. In the event that an officer is unable to complete his or her term, a replacement will be appointed by the executive council before he or she formally leaves the office.

b)      The highest ranking officer will open the floor, at which time all candidates will be allowed to make a brief speech. If any member wants to expand or ask questions of the candidates, they may do so after each speech.

c)       After all candidates for all offices have spoken, a closed ballot will take place in which all formal members may vote, and the winner will be decided by simple majority.

d)      In the event that no candidate receives a simple majority, another ballot will be taken that includes only the top two candidates. If the tie persists, the President may vote again as tiebreaker.

e)      The winning candidates will take office at the start of the Spring Semester.

Section 2. The term of office for each executive position will be one (1) calendar year. There will be no limitation as to the number of terms one person may serve. Seniors may not run for elections.

 

Article VI. Committees

Section 1.

a)      The Vice President of the association will have the power to recommend the creation of committees to the executive board as long as the existence of these committees are in accordance to the constitution and by-laws of the organization.

b)      Every semester the President and Vice President will appoint a chairman to lead each committee. The chairman is responsible for appointing members to their committee and reporting committee work to the President and Secretary. If the chairman is unable to carry out the semester term, the President and Vice President will select another member to take on his/her duties.

c)      Any formal member will have the power to sit on committees. Once appointed to a committee, members should intend to finish out at least one semester. In the event that a member cannot carry out this term, the chairman may replace him/her.

 

Article VII. Meetings

Section 1. 

a)              The organization will decide on the number of meetings at the beginning of the term. However, the organization should meet at least four times during each semester while classes are in session.

b)             The President will be responsible for reserving a room in which the organization will meet, and will preside over meetings.

c)              The Secretary will be in charge of notifying all members of the time and place of all meetings.

d)             The executive officers may hold separate meetings at their discretion.

e)              Executive officers must attend all meetings unless extenuating circumstances prevent them from doing so.

f)              Quorum requirements shall be 50% of active members and 75% of officers present.

 

 

Article VIII. Finances

Section 1.

a)      The existence and amount of dues will be determined by a three-fourths vote of the executive officers.

b)      In the event that the organization decides to collect dues, they will be collected and managed by the Treasurer.

Section 2.  The budget must be approved by three-fourths of executive officers and two-thirds of members.

Section 3. Purchases with AISA money will be determined by a three-fourths vote of the executive officers.

 

Article IX. Policy Compliance

Section 1. The American Indian Student Association will abide by all college policies including the Student Code of Conduct and the Campus Alcohol Policy.

Section 2. The American Indian Student Association agrees that it will not initiate, support, or encourage any events of situations that endanger the mental or physical health or safety of a student for any purpose including but limited to initiation or admission into or affiliation with this organization.

 

Article X. Ratification

Section 1. This Constitution will be ratified upon a three-fourths majority vote of eligible members present on the first official meeting.

Section 2. This Constitution was ratified on November 7th, 2014

 

Article XI. Amendments

Section 1.

a)      All proposed amendments to the constitution must be submitted in writing at a meeting by a formal member.

b)      The Secretary will be responsible for making a copy of the proposed amendments and distributing it to all formal members.

c)      All formal members will be able to vote on any proposed amendments, and two-thirds majority will put those proposed amendments into effect.

d)     In the event that a majority cannot be reached, the proposed amendment will not be adopted. However it may be resubmitted and voted on an unlimited number of times.