ARTICLE I: NAME
ARTICLE II: PURPOSE
(b) While representing WMWS in an official capacity, members should conduct themselves in an ethical manner in accordance with the Marshal-Wythe School of Law Honor Code, so as to reflect positively on WMWS and the College.
(a) General Election Meeting: WMWS shall hold a General Election Meeting on or before March 15 of each academic year devoted exclusively to electing officers for the subsequent academic year. Only active members present at the General Election Meeting shall be permitted to vote in officer elections. Thus, WMWS shall take all reasonable efforts to inform all active members of the General Election Meeting in order to ensure high member turnout and the most representative election results. This shall include, but is not limited to, sending an e-mail to the WMWS listserv regarding the General Election Meeting and the nomination process, allowing at least one (1) full week for officer nominations, posting fliers about the General Election Meeting throughout the law school, and communicating about the meeting via word of mouth.
At the General Election Meeting, active members shall anonymously fill out a pre-printed ballot listing the nominees for each officer position. The ballots shall be counted at the end of the meeting by the current Executive Board and preserved in the WMWS records system. One of the members of the current Executive Board shall inform the newly elected officers within 24 hours and shall inform all WMWS members within 48 hours of the election results.
(b) Executive Board: The Executive Board shall be comprised of four (4) active members of WMWS. Should it become necessary, the number of Executive Board members may be adjusted by amending this Constitution. Candidates for the Executive Board may self-nominate, or be nominated by any active member of WMWS. At the General Election Meeting, each active member shall vote for four (4) of the nominated candidates. The four (4) candidates receiving the largest percentage of votes shall become the new Executive Board members. In the case of multiple individuals receiving the same percentage of votes for the final Executive Board position, WMWS shall hold a Runoff Election Meeting within 48 hours, in which active members shall vote for one of those individuals for the final position.
(c) Committee Chairpersons: There shall be one (1) Committee Chairperson for each WMWS Committee. Should it become necessary, the number of Chairpersons for each Committee may be adjusted by amending this Constitution. Candidates for Committee Chairpersons may self-nominate, or be nominated by any active member of WMWS. At the General Election Meeting, each active member shall vote for one (1) of the nominated candidates for each Committee. The candidate receiving the largest percentage of votes shall become the new Chairperson of that Committee. In the case of multiple individuals receiving the same percentage of votes for any Committee Chairperson position, WMWS shall hold a Runoff Election Meeting within 48 hours, in which active members shall vote for one of those individuals.
Following the General Election Meeting, the outgoing Executive Board Members and Committee Chairpersons shall meet with the newly elected officers by April 1 of each academic year to discuss officer transition. The official term of office shall not commence until April 15th following the election and shall terminate April 15th of the following year.
(a) Executive Board: The Executive Board shall work together to lead and direct WMWS and to maintain a culture of collaboration, equality, and respect within WMWS. The Executive Board is not hierarchically organized: each Executive Board Member has equal authority in the governance of WMWS and at least three (3) of the four (4) Executive Board Members must agree to any Executive Board decision.
i. The Executive Board’s duties shall include but are not limited to the following: 1) preside over all General Body Meetings, Officers Meetings, and Executive Board Meetings; 2) prepare a detailed order of business and/or agenda for each General Body Meeting to be archived by the Records Committee Chairperson; 3) execute such meetings in accordance with Article VII of this Constitution; 4) give voice to the consensus of the General Body; 4) organize and oversee all of the Committees of WMWS; 5) ensure that all Committee Chairpersons are performing their respective duties; 7) represent WMWS when called upon by the public, school administration, Student Bar Association (SBA), or national women’s law organizations of which WMWS is a member; 8) function as a liaison with other law school student organizations; 9) check WMWS’s physical and electronic mail on a regular basis; 10) oversee the production and publication of a annual report that provides a detailed review of WMWS’s activities, financials statements and other important decisions made during that year.
(b) Committee Chairpersons:
i. Mentoring Committee: The Mentoring Committee Chairperson’s duties shall include but are not limited to 1) recruiting 2L and 3L members to act as mentors to 1Ls; 2) facilitating the mentoring program.
ii. Speakers Committee: The Speakers Committee Chairperson’s duties shall include but are not limited to 1) recruiting prominent women in the legal field to speak at WMWS events; 2) planning WMWS speaker events.
iii. Academic Support and Curriculum Committee: The Academic Support and Curriculum Committee Chairperson’s duties shall include but are not limited to 1) recruiting 2L and 3L members to donate their outlines and other class prep material to WMWS to distribute to members; 2) facilitating study sessions or tutoring for WMWS members as desired; 3) communicating with faculty and administrators regarding the sufficiency of course offerings addressing women’s legal issues.
iv. Activities Committee: The Activities Committee Chairperson’s duties shall include but are not limited to 1) periodically contacting and surveying General Body members to gauge interest in various extracurricular activities; 2) planning and organizing extracurricular activities for WMWS members, such as golf lessons, etc.
v. Records Committee: The Records Committee Chairperson’s duties shall include but are not limited to: 1) update and maintain the WMWS files; 2) maintain all relevant documents at any WMWS-sponsored or co-sponsored events; 3) provide the WMWS’s records upon request from any Executive Board member or general body member; 4) maintain a record of all WMWS general body members and alumni; 5) coordinate documentation of the chapter’s presence at the College of William & Mary with the University Archivist; 6) maintain the WMWS website.
vi. Finance and Fundraising Committee: The Finance and Fundraising Committee Chairperson’s duties shall include but are not limited to the following: 1) prepare and submit budget to the SBA at the end of the school year; 2) keep financial books in good order; 3) submit to the Executive Board an annual Financial Report with a list of debits, credits and account balances of WMWS by April 1 of each academic year; 4) pay dues to all national women’s law associations of which WMWS is a member; 5) collect all monies due from WMWS members; 6) deposit monies received within 5-10 business days; 4) dispense money for reimbursement to members; 8) plan and organize all WMWS fundraisers.
vii. Disciplinary Committee: The Disciplinary Committee Chairperson’s duties shall include but are not limited to the following: overseeing and enforcing all disciplinary proceeding under Article X.
Officers of the Association must 1) fulfill their dues obligations by the dues deadline set by WMWS for the academic period; 2) attend at least 75% of the Executive Board meetings (for Executive Board members) and attend at least 75% of the Officers’ Meetings (for Committee Chairpersons and Executive Board members); and 3) fulfill their enumerated duties outlined in Article IV, §5. Failure to meet outlined obligations and enumerated duties outlined in Article IV, §5 will subject the officer to disciplinary proceedings under Article X of this Constitution.
(a) The Board shall have the power to create such committees as it deems necessary to carry out the business of the Society. Committee Chairpersons shall be appointed by the Board from the active membership.
(c) Pursuant to Article X, the Disciplinary Committee is empowered to discipline any officer who is negligent in the discharge of his/her duties to the Society. Any such accused person shall be afforded, if desired, an opportunity to address the general membership within two (2) meetings after a decision has been rendered.
Section 2: Duties of Standing Committees .
(c) Academic Support and Curriculum Committee: The committee is also responsible for creating and maintaining a student outline bank. This bank shall be updated every semester. The committee is also responsible for facilitating study sessions or tutoring WMWS members, and communicating with the faculty and administrators regarding the sufficiency of course offering surrounding women's issues.
(d) Activities Committee: The activities committee is responsible for contacting and surveying the General Body members to gauge interesting in various extracurricular activities and planning and organizing extracurricular activities or WMWS members.
(e) Records Committee: The records committee is responsible for updating and maintaining WMWS files, maintain all relevant documents at any WMWS-sponsored or co-sponsored events, provide the WMWS’s records upon request from any Executive Board member or general body member, maintain a record of all WMWS general body members and alumni, coordinate documentation of the chapter’s presence at the College of William & Mary with the University Archivist, maintain the WMWS website.
(f) Finance and Fundraising Committee: is responsible for preparing and submitting budget to the SBA at the end of the school year, keeping financial books in good order, submitting to the Executive Board an annual Financial Report with a list of debits, credits and account balances of WMWS by April 1 of each academic year, pay dues to all national women’s law associations of which WMWS is a member, collect all monies due from WMWS members, deposit monies received within 5-10 business days, dispense money for reimbursement to members, plan and organize all WMWS fundraisers.
Committee Chairs and Co-Chairs of the Society shall 1) fulfill their dues obligation by the dues deadline set by the Society for the academic period, 2) prepare for the Board a monthly report containing the committee’s proposals and status on current and future projects for presentation at the Executive Board meetings and 3) deliver to the Board a transition report by April 1st detailing completed activities, budget and suggestions to be passed on to the chair for the succeeding year. Failure to meet outlines obligations and enumerated duties outlined in Article VI, §3 would subject the officer to disciplinary proceedings under Article X of this Constitution.
Meetings of the active membership shall be called by a simple majority of the Board. All members of the Society are to be notified of such meeting one week in advance; unless the need for such an emergency meeting arises, notice requirements are to be determined at the Board's discretion.
The Executive Board shall set the agenda for each meeting. Any item of business to be placed on the agenda must be delivered to a Board member at least 24 hours before the general meeting at which the item is to be discussed.
The various standing and ad hoc committees listed in Article VI shall meet at least once between each meeting of the general body. The committee chair shall set the agenda for each committee meeting. Committee chair shall also prepare an oral and/or written report of planned activities at each meeting of the general body.
In the event that a member is unable to meet the dues requirement by the October deadline due to extenuating circumstances, such member must submit a written explanation and an alternative proposal to the Finance and Fundraising Committee Chair, who will present a report at the next Board meeting. If a member fails to follow these guidelines, a penalty of 10% will be imposed for the late payment of dues. In the interim between the filing of the report and the evaluation by the Board, the member shall have active status. Additionally, the acceptance of an alternative proposal or modification of the dues requirement by the Board, and compliance therewith, will satisfy the dues payment for the academic year.
(a) Fundraising monies shall be allocated in accordance with the wishes of the Board for the 2008-2009 academic school year. Thereafter fundraising monies shall be allocated in accordance with the wishes of the general membership body.
(b) If a check paid to W&M Women is returned due to insufficient funds, the W&M Women member will be responsible for reimbursing W&M Women for the penalty assessed by the Bank for the returned check. The Treasurer shall inform the member of the invalid check within forty-eight (48) hours of being notified by the bank. The member must reimburse W&M Women within twenty-one (21) calendar days of notification by the Treasurer. If member fails to pay within the prescribed period, the Treasurer shall report the member to the disciplinary committee.
All disciplinary action shall be presented before the disciplinary committee. Any member with cause shall have the power to recommend censorship and/or impeachment of any member to the disciplinary committee.
(a) The Disciplinary Committee shall consist of the Board members, as well as three (3) active members of the body to be appointed by the Board at the beginning of the term. The active committee members designated by the Board must be in their second or third year of law school and must have been an active member in the prior academic year.
(c) The committee shall decide, upon evidence presented by the complainant and the accused, whether the issue should be presented to the body for vote on the disciplinary action recommended by the committee, or whether the issue is moot.
Violation of any of the duties as a Member, Officer or Committee Chair shall include but is not limited to written verbal warning to comply with obligations; expulsion, suspension, or removal from office, committee position, or membership.
Section 1: Parliamentary Procedure