Congratulations on being awarded Conference Funding!
To receive your award, contact your department/program administrator immediately for instructions and guidance on the expenditure/reimbursement policy and procedure. Your administrator will guide you through Commonwealth and institutional regulations. Please follow their instructions carefully. You may be required to submit original receipts.
Individuals can receive one award per calendar year (January-December). However, you can apply again if you do not receive funding.
Students graduating must complete their travel BEFORE their actual graduation date.
Federal regulation mandates that payments made to a Non-Resident Alien be analyzed for tax compliance. This process can take up to an additional 30 days for the award to be eligible for a refund. Please note that if an NRA is found to have a tax liaiblity, that tax amount is deducted from the award total and the student will receive the remaining amount of the award. Non-Resident Alien students will be contacted direclty by email from Payroll concerning the Foreign National Information System (FNIS) and how they should proceed. If you do not receive an email at least one week after your award notificaiton, please contact the Payroll Office directly at 757-221-2848.
If you are eligible for any additional reimbursements from your department for this travel, you must work directly with your graduate program administrator. Your Department will need copies of your receipts if you’re eligible for additional reimbursements.